NY Notary Pro

Each record must include:

• The date, time, and type of each notarial act;
• The name and address of each individual for whom the act was performed;
• The number and type of services provided;
• The type of credential used to identify the principal, including the names of any witnesses and their credentials;
• The verification procedures used for the personal appearance;
• For electronic acts: the communication technology, certification authority, and verification providers used.

Records may be kept in any retrievable format, including electronically, and may be stored by a third party if safeguarded through a password or other secure means. They must be producible to the Secretary of State.

19 NYCRR §182.9

• A current government-issued photo ID bearing the signer's signature; or
• Two current documents bearing the signer's signature issued by an institution or government; or
• The notary's personal knowledge of the individual; or
• The oath of one credible witness who knows both parties, or of two witnesses who are properly identified; or
• For remote notarization of an unknown signer: credential analysis and identity proofing by a third party.

19 NYCRR §182.5; Exec. Law §135-c

• $2.00 — administering an oath or affirmation;
• $2.00 per person — taking an acknowledgment or proof of execution;
• Up to $25.00 per electronic notarial act, plus $2.00 for a certificate of authenticity;
• Protests: 75¢ plus 10¢ per notice (max 5).

Charging more than the statutory fee is misconduct. The app warns you if an entry exceeds the cap.

Exec. Law §§135, 136; 19 NYCRR Part 182

• Term: 4 years, commissioned by the Secretary of State.
• Renewal through the county clerk / DOS; §182.10 addresses reapplication within 90 days of expiration.
• NY attorneys and certain court clerks are exam-exempt.
• Name/address changes must be reported ($10 fee; waived for marital-status changes).

Exec. Law §§130, 131; 19 NYCRR §182.10

• Separate registration with the Secretary of State is required before performing electronic notarial acts.
• The notary must be physically within New York State during the act.
• Requires real-time audio-video communication (sight and sound).
• The recording of every session must be kept at least 10 years (§182.8).

Exec. Law §135-c; 19 NYCRR §§182.2–182.8

• No notarization without the signer's personal appearance.
• No notarizing documents in which you have a financial or beneficial interest.
• Non-attorneys may not give legal advice or advertise as attorneys (§135-b).
• Penalties: removal from office; official misconduct (Penal Law §195.00); issuing a false certificate (Penal Law §175.40, Class E felony); forgery (Penal Law §170.10, Class D felony).

Exec. Law §§135, 135-a, 135-b; Penal Law; Judiciary Law §484